4. Any additional instructions considered
3. Planned and effective utilization of the ship's
necessary by the type commander or other higher
facilities for preservation, maintenance, and repair.
authority.
4. Correct allocation of necessary work to the
Each department must prepare work lists showing
following categories:
the items of work to be accomplished and the
a. The ship's force
recommended means for accomplishment (shipyard,
b. The tenders and repair ships
tender or repair ship, or ship's force during an overhaul
or upkeep period). The items are arranged in the
c. The naval shipyards or other shore repair
recommended order of importance and are numbered.
activity
A list of the outstanding alterations is also made up for
The scope of the material inspection is similar to
the inspection. Work lists usually consist of 5- by 8-inch
that of the inspection made by the Board of Inspection
cards with one repair or alteration item on each card.
and Survey (discussed later in this chapter). These
The work list should include all maintenance and repair
inspections should be thorough and searching. They
items, because if material deficiencies are found during
should cover in detail, maintenance and repair not
the inspection they will be checked against the work
general appearance. The distinction between
list. If the item does not appear on the work list, a
administrative inspections and material inspections
discrepancy in maintaining the required records will be
should be readily recognized, and there should be as
noted by the inspector.
little duplication as possible. Examination of the
material maintenance records and reports should be
Condition Sheets
made to determine the material condition of the
machinery and the equipment. General administrative
Condition sheets are made up by the needs of the
methods, general appearance, cleanliness of
different material groups. The engineering department
compartments, and cleanliness of machinery are not part
is primarily concerned with the machinery, the
of this inspection, except in cases where they have a
electrical, the damage control, and the hull condition
direct bearing on material condition.
sheets. Condition sheets contain checkoff sheets and
The composition of the inspecting party for the
material data sheets and consist of a large number of
material inspection is similar to that of the
pages. Items for data and checkoff purposes are listed
administiative inspection party.
for all parts of the ship and for all machinery and
equipment on board ship.
Preparation for the Material Inspection
In advance of the inspection, a preliminary copy of
the condition sheets of the ship to be inspected must be
At an appropriate time before the date of the
filled in. Detailed data for the preliminary copy is
inspection, the chief inspector furnishes the ship with
obtained from the maintenance records and reports.
advance instructions. These instructions will include
An entry for any known fault or abnormal condition
the following information:
of the machinery or equipment is made in the proper
1. A list of machinery and major equipment to be
place on the condition sheets. Details and information
opened for inspection. The limit to which a unit of
are given, as necessary, to indicate the material
machinery or equipment should be opened is that which
condition to the inspecting party. If corrective work is
is necessary to reveal known or probable defects. The
required in connection with a unit or space, a reference
units selected to be opened should be representative and,
is made to the work list item. Data and information
in case of a multiple-shaft ship, should not disable more
requested in the condition sheets should be furnished
than one half of the propulsion units. Proper
whenever possible. The preliminary copy, if properly
consideration must be given to the ship's operational
filled out, represents the best estimate of the existing
schedule and safety.
material condition of the ship.
2. A list of equipment to be operated. Auxiliary
When the condition sheets have been completed,
machinery such as the anchor windlass, winches, and
they are turned over to the respective members of the
steering gear are normally placed on this list.
inspecting party upon their arrival on board ship.
During the inspection the inspectors fill in the various
3. Copies of the condition sheets. These are
checkoff sections of the condition sheets. These sheets
checkoff lists which are used for the material inspection.
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