1–28.
A correspondence tickler file
provides a means of taking which of
the following actions?
1.
Determining which documents
should be retained
2.
Routing correspondence
3.
Determining which shop
personnel have read the
correspondence
4.
Keeping track of the action
taken on all correspondence
entering the work center
IN ANSWERING QUESTIONS 1–29 THROUGH 1–32,
SELECT FROM COLUMN B THE TYPE OF FILE
DEFINED IN COLUMN A.
YOU MAY USE THE
RESPONSES IN COLUMN B MORE THAN ONCE.
A
DEFINITIONS
B. FILE TYPES
1–29.
1–30.
1–31.
1–32.
Used for
1.
Active file
correspondence
file cards when 2.
Suspense
an action or
report cannot be
completed
3.
Contains tab
cards for each
day of the month
plus a card with
the month on it
Contains tab
cards with titles
that describe the
reason for deferral
of an action
Contains routing
slips attached to
correspondence
tickler file cards
file
Completed
file
1–33.
When going through your files, you
find information (dated 4 years
prior) on equipment no longer on
board.
What should you do with the
information in the files?
1.
Retain it for 5 years from the
filed date
2.
Retain it for 7 years from the
filed date
3.
Place it in a “Hold” file for 3
years
4.
Purge it from the files
1–34.
Which of the following methods is
NOT used to simplify correspondence
control?
1.
Routing procedures
2.
Correspondence tickler file
3.
Maintenance action
1–35.
A correspondence tickler file is
made up of which of the following
components?
1.
An active file and a suspense
file only
2.
An active file and a completed
action file only
3.
A suspense file and a completed
action file only
4.
An active file, a suspense
file, and a completed action
file
1–36.
Which of the following sources
contain(s) basic guidance for
reference publications?
1.
The TYCOM administration and
material inspection list
2.
The Electronics Installation
and Maintenance Book–General
3.
The Electronics Installation
and Maintenance Book–General
Maintenance
4.
All of the above
4
