CHAPTER  1 GENERAL ADMINISTRATION Records and reports are the bywords in admin- istration.  They  are  vital  in  each  of  the  following department  and  division  functions: The supervision and assignment of ETs The upkeep and cleanliness of the spaces Electronics  supply Allocation  of  funding Procurement  of  tools;  consumables  (such  as fuses,  bulbs,  solder),  and  equipage  items  to replace those lost, expended, or surveyed Without  records  and  reports,  performing  these functions  would  be  impossible. As an ET2, you will be involved with either creating or  maintaining  various  administrative  records  and reports  in  addition  to  maintaining  and  repairing electronic  equipment. In this chapter we will discuss some of the reports that you may be involved in filling out. We will also cover the different periodicals that will assist you in your administrative   responsibilities. REPORTS Reports,  like  inspections,  are  a  “necessary  evil”  to the working technician. Without reports and a system of accountability, our job of maintenance and repair would be  impossible.  There  would  be  no  way  to  maintain supply support for our equipment, no way to know what equipment was on board, in what quantity, or where. In this section, we will introduce surveys, getting under way  reports,  casualty  reports,  and  trouble  reports  and logs. SURVEY A survey is made and reported when naval property is  (1)  condemned  as  a  result  of  damage,  obsolescence, or deterioration, or (2) acknowledged to be nonexistent because of loss, theft, or total destruction. Figure 1-1 is a sample of the Report of Survey, DD Form 200. You can find more information on DD Form 200 in NAVSUP P-485, Afloat Supply Procedures, located in your  supply  department. 1-1 GETTING UNDER WAY REPORT The electronics material officer (EMO) is normally responsible  for  turning  in  an  equipment  status  report before getting under way. You may be asked to furnish information about the equipment in your work center or about such diverse areas as: Major systems status Estimated  time  of  repair  (ETR) Power out and MDS readings from the radars Power out and receiver sensitivity readings from communications  equipment This report is usually a locally generated form and may vary between commands. CASUALTY REPORT (CASREP) The  CASREP  system  contains  four  types  of  reports: initial, update, correct, and cancel. CASREPs are not a substitute for, but are in addition to and complement, 3-M data. You can find information on preparation and submission of casualty reports in  Operational  Reports, NWP 10-1-10 (formerly NWP 7 [REV. A]). TROUBLE REPORTS AND LOGS Trouble reports and logs are locally generated and, if used, are a great help in filling out 3-M documents. They are usually filled out each time an equipment trouble is detected. These reports and logs indicate such things as equipment affected, nature of the trouble, and time of failure. When the trouble has been corrected, the technician  ensuring  that  the  correction  has  been completed should then make an entry on the report or in the log stating so with the date of completion and his or her signature. Other locally generated logs that your shop may maintain are a  test equipment checkout log,  to track test equipment on loan to other divisions; a consumable usage log, to track the use of the shop’s consumable supplies; and a  tool  accountability  log,  to track the tools issued  to  individuals.