CHAPTER 1
GENERAL ADMINISTRATION
Records and reports are the bywords in admin-
istration. They are vital in each of the following
department and division functions:
The supervision and assignment of ETs
The upkeep and cleanliness of the spaces
Electronics supply
Allocation of funding
Procurement of tools; consumables (such as
fuses, bulbs, solder), and equipage items to
replace those lost, expended, or surveyed
Without records and reports, performing these
functions would be impossible.
As an ET2, you will be involved with either creating
or maintaining various administrative records and
reports in addition to maintaining and repairing
electronic equipment.
In this chapter we will discuss some of the reports
that you may be involved in filling out. We will also
cover the different periodicals that will assist you in your
administrative responsibilities.
REPORTS
Reports, like inspections, are a “necessary evil” to
the working technician. Without reports and a system of
accountability, our job of maintenance and repair would
be impossible. There would be no way to maintain
supply support for our equipment, no way to know what
equipment was on board, in what quantity, or where. In
this section, we will introduce surveys, getting under
way reports, casualty reports, and trouble reports and
logs.
SURVEY
A survey is made and reported when naval property
is (1) condemned as a result of damage, obsolescence,
or deterioration, or (2) acknowledged to be nonexistent
because of loss, theft, or total destruction. Figure 1-1 is
a sample of the Report of Survey, DD Form 200.
You can find more information on DD Form 200 in
NAVSUP P-485, Afloat Supply Procedures, located in
your supply department.
1-1
GETTING UNDER WAY REPORT
The electronics material officer (EMO) is normally
responsible for turning in an equipment status report
before getting under way. You may be asked to furnish
information about the equipment in your work center or
about such diverse areas as:
Major systems status
Estimated time of repair (ETR)
Power out and MDS readings from the radars
Power out and receiver sensitivity readings from
communications equipment
This report is usually a locally generated form and
may vary between commands.
CASUALTY REPORT (CASREP)
The CASREP system contains four types of reports:
initial, update, correct, and cancel. CASREPs are not a
substitute for, but are in addition to and complement,
3-M data. You can find information on preparation and
submission of casualty reports in Operational Reports,
NWP 10-1-10 (formerly NWP 7 [REV. A]).
TROUBLE REPORTS AND LOGS
Trouble reports and logs are locally generated and,
if used, are a great help in filling out 3-M documents.
They are usually filled out each time an equipment
trouble is detected. These reports and logs indicate such
things as equipment affected, nature of the trouble, and
time of failure. When the trouble has been corrected, the
technician ensuring that the correction has been
completed should then make an entry on the report or in
the log stating so with the date of completion and his or
her signature.
Other locally generated logs that your shop may
maintain are a test equipment checkout log, to track test
equipment on loan to other divisions; a consumable
usage log, to track the use of the shop’s consumable
supplies; and a tool accountability log, to track the tools
issued to individuals.
